Airbnb inventory spreadsheet.
How to structure a spreadsheet to organize your property's belongings — and where it starts to break down as your operation grows.
A spreadsheet is a good place to start.
Before any dedicated tool, a simple spreadsheet already gets you out of memory and into a written record of what is in the property. What matters is setting up the right columns from the start, so you do not have to rebuild it later.
The columns that actually matter.
An Airbnb inventory spreadsheet works best with five basic columns.
Notes and photo-link columns help, but they take constant manual work to stay current.
How this looks organized by room.
Organizing by room makes the spreadsheet easier to read and makes a future walkthrough easier too, item by item.
Where the spreadsheet starts to break down.
For a single property and few updates, a spreadsheet does the job. The trouble shows up as the operation grows.
- ✕You need to compare move-in with move-out
- ✕You want to attach photos to each item
- ✕You need to delegate the check without losing control
- ✕You manage more than one property in the same spreadsheet
- ✕You want to look up the history of a specific stay
- Move-in and move-out inspections, compared automatically
- Photos and evidence attached to each item
- Inspection by link, without giving access to the rest of the account
- Each property with its own inventory and history
- A shareable report for the result of every inspection
From spreadsheet to Listio, at your own pace.
Frequently asked questions
About the Airbnb inventory spreadsheet.
What columns should an Airbnb inventory spreadsheet have?
At a minimum: room, item, quantity, item condition and the date it was last checked. Notes and photo-link columns help, but they take manual work to stay current.
Is a spreadsheet enough to keep track of an Airbnb's belongings?
To get started, yes. The trouble usually shows up when you need to compare move-in with move-out, attach photos, delegate the check to someone else or manage more than one property.
What is the difference between the spreadsheet and Listio's inventory?
A spreadsheet holds a list of what exists. Listio connects that list to move-in and move-out inspections, with photos, automatic comparison and a history per stay.
Can I move from a spreadsheet to Listio?
Yes. The same items you already organized in the spreadsheet — by room, with quantity and condition — can be added to Listio's inventory as a starting point.
Ready to move off the spreadsheet?
Add the same inventory to Listio and gain inspections, photos and an automatic history.